PatOrg's financial accouting is a professional accounting system designed especially for IP professionals. With powerful features for open items management, general ledger management and costing it offers a secure foundation for sectoral accounting in law firms.
Thereby, its seamless integration in the PatOrg Suite provides a unique nexus of IP management and financial management in data, processes and use, inter alia, through:

* Universal person management that unifies persons' master data and accounting information. Any person is allowed to be managed as debtor and creditor by one dataset.

* All-embracing document management for storage of any document. Thus reminders like all other documents related to a person are right at hand.

* Direct access to open items, invoices and activities related to a case or person. Vice versa as easy to call up is also case and persons master data for vouchers and open items.
PatOrg is also prepared for integration of other financial accouting systems. Sophisticated interfaces are available for several third-party supplies like DATEV.

Open item management


Recording

PatOrg financial accounting enables easy recording of invoice- , credit- and payment receipts as well as of outgoing.

Clearances of payment (Open item clearance)

Processes of clearing are able to deal with an arbitrary number of open items and credits. Payments in part and overpayments can be handled in a convenient and clear manner.

Dunning

PatOrg financial accounting enables to flexibly create reminders and payment announcements and lists thereof as form letters in Microsoft Word. The dunning letter can be automatically chosen by dunning level and client or manually selected from all eligible letters.

Online Banking

For online banking PatOrg financial accounting is featured with an DTA interface that provides electronic payments at home and abroad.

Turnover analysis

Manifold turnover analysis enables deep insight in financial data by customizable charts and diagrams. This facilitates comprehensive evaluations which, for example, inform about accumulated services, invoice amounts, outstanding items (payment situation) and (possible) changes in regard of payment management for each client. The detailed data basis offers a broad scope of analysis: Any invoice line item can be split in partial amounts and assigned to diverse accounting codes and operators.
To support also further evaluations by solutions of third-party software suppliers a spreadsheet interface provides export of any data to software programs like Microsoft Excel.

Impersonal account management


PatOrg Financial accounting is settable by way of central control instructions as
* Profit / spendings - surplus costs calculation
* Balancing financial accounting with debit taxation
* Balancing financial accounting with actual taxation

Account numbers are free in respect of format. The booking of incoming payments is possible in two stages with subdivision into several files along with the option to subdivide each single entry into several accounts.

The functional scope also includes management of location-oriented sub-accounts and generation of journals without booking in test mode in advance.
Account sheets are calculated along with the profit / spending calculation for debtors and creditors. For accounts which are not frequently used annual account sheets can be created. Payment of fees has priority in all clearances of payments for partial payments and payments on accounts.

Sales tax summary reports, reports of sums and balances

Profit / loss calculations as well as balance sheets are freely definable. Account that should be involved in evaluation will be assigned to an evaluation key that in turn descibes how to treat the respective account in evaluation.
Via ELSTER-software it is possible to transfer tax anouncement reports online to the tax office. To support inspections of tax offices and tax consultants also an IDEA interface is implemented.

Cost accounting


PatOrg Financial accounting allows for free definition of cost centres. Any cost centre can be flexibly assigned to impersonal accounts or operators.
On booking of receipts named cost centres are accounted and cost accounting documents generated thereby. Overhead costs are allocated to cost centres by customizable rules and regulations with the possibility of later correcting, if necessary, according to the circumstances.

Sophisticated reports provide easy tracking of costs in regard to cost centres and cost type. Cost centres are prepared to be accounted also out of PatOrg financial accounting.
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